Domitory Residence
Citizenship Grades

Every residence hall student will receive a citizenship grade at the end of each marking period. This grade will not count toward a student's grade point average. Students with a citizenship grade of "C" or lower will be suspended from participating in activities away from the campus. The grade will cover the following areas:

• Room decoration and maintenance: 
  
  This includes ten areas evaluated daily by the deans. Each area carries a 1-10 scale, for a total of 100 points.
  
  
• Worship: 

Attendance, participation, and reverence in worship service. One to three disciplinary points will be given for each infraction. One point is given for each tardy and three points are given for each absence.


• Deportment:  

This area includes activities during the study hall session, activities after lights out and other infraction of the dormitory rules.


• Uniform and Christian Dress: 

Regulation uniform with clean and neatly pressed shirts should be worn along with regulation shoes, not sneakers, when required. For the young men, a tie with the appropriate shirt and suit or blazer should be worn to Sabbath services. Sneakers should not be worn in the sanctuary.

Disciplinary Points

After receiving ten disciplinary points in any area or from a combination of areas, a dean will counsel with the student and parents will be notified. After receiving twenty disciplinary points in any area or from a combination of areas, the Dean of Student's will be notified and the student will receive counseling and/or discipline by the school Administration.

Resident students will receive disciplinary points and fines for the following infractions.

Morning & Evening Worship

• Irreverent conduct (1 - 3)
• Each unexcused absence (3)
• Each tardy (1)
• Improperly dressed (1 – 3)

Room Responsibilities

• Leaving lights on when not in room (1)
• Room persistently left unclean and untidy (3 – 5)
• Damaging or misusing the furnishings, windows, ceiling ties, defacing walls and doors, removing furnishings from the room – 5 (plus the cost of replacement)

Dormitory responsibilities

• Dressing inappropriately for hall and lobby (1 – 3)
• Running and noise in halls (1 – 3)
• Littering, sweeping trash into the hall (3 – 5)
• Disposing of garbage improperly(3 – 5)
• Unauthorized use of the intercom (5 – 10)
• Unauthorized/fraudulent use of any phone (10 – 25)
• Unauthorized possession and use of televisions (forfeiture) (10 – 25)
• Accommodating overnight non-resident guest(s) without prior knowledge and approval of the dean (5 – 25)

Citizenship

• Entering another student's room without permission (5 – 15)
• Removing someone else’s from the washer or dryer before the completion of the cycle or not using reasonable care in the removal of another’s clothing after the cycle is completed (3 – 5)

Safety

• Failure to participate in, or evacuate the residence hall during a fire drill
  ( 5–25 )
• Leaving an iron or other electrical appliances on in room (5)
• Removing batteries from smoke detectors (10 – 25)

Study Period

• Visiting other rooms/entertaining visitors (1 – 5)
• Disturbing the peace (1 – 5)
• Engaging in activities other than study or sleeping (1 – 5)
• Not cooperating with the Student Assistant (3 – 5)
• Not having materials for study (1 – 3)

Lights Out/Silent Hour

• Not present for bed check (3)
• Lights on unauthorized (1 – 3)
• Disturbing the peach (3 – 5)
• Sleeping in another’s room without permission from the dean on duty (5 – 10)
• Visiting/entertaining after silent hour (3 – 5)

Merit Award

Students will be recognized at the end of each marking period.

Student Room Regulations
Right of Entry

The Academy reserves the right for a residence hall dean or any administrator to enter and inspect a student's room whenever deemed necessary. The student, by accepting a room in the residence hall, or enrolling in the Academy, acknowledges and accedes to this privilege. This includes the right to inspect the contents of any locked containers.

Bed Check

All residents are to be in their rooms during bed check and are not to leave their rooms without permission from the dean.

• Sunday through Friday: Regular hours as posted by Dean in the dormitory.
• Saturday night:  30 minutes following activity

All residents are to be in their rooms during bed check and are not to leave their rooms afterward without permission from the dean. Room check will begin promptly as scheduled. The student should be in his/her room so the Student Assistant (SA) may see you to complete his/her check. It is the student's responsibility to get checked in with his/her SA. Any student who is not checked-in by the SA has the opportunity of being checked in at the desk for the first two minutes following room check. If a student is paged to report to the "office room check" he/she will receive dorm points.

Room Changes

The authorization to change a room is granted and approved by the dean.

Room Entry Form

The room entry form is to be completed upon room assignment. This form is to be verified by an SA or one of the deans, and used at the room exit inspection prior to final departure. Failure to obtain the exit room inspection will result in a fine. Rooms are to be left absolutely clean and belongings removed..

Room Keys

• Keys may be obtained for the assigned room at the time of registration. If a key is lost or should another key be required, a charge will be required to obtain another key.
• Duplicating room keys is prohibited. If a student loses his/her key, the loss should be reported to the residence hall dean to request a replace
• Rooms should be locked at all times when the occupant is out of the room.

Room Decoration:

The room will reflect the student's personality, so choose furnishings and decorations wisely.

• Students should not use nails, screws, or tacks in the walls, doors, or closets. Only tape that does not leave a sticky substance may be used. Contact paper may not be used. The room will be inspected before the students move or go home. If there are holes or marred surfaces, the student will be charged for the repairs and painting of the room. This also includes the wood work, dresser, beds, desk, chair, doors, windows, and ceiling.
• Appropriate pictures can be placed on the walls. (Deans will determine appropriateness of pictures).
• Fire exit signs must not be removed or covered in the dormitory rooms.
• Batteries MUST NOT be removed from smoke detectors.

Room Cleanliness

• Food attracts rodents as well as bugs and roaches.  Therefore, it must be stored in air-tight containers.
• No food should be stored on window sills.
• All garbage (leftover foods, milk cartons, etc.) should be placed in plastic trash bags and discarded in the central trash area outside each residence hall.
• Each student’s room should be cleaned thoroughly on a regular basis.

Room Inspection

• Rooms will be inspected daily for neatness and cleanliness.  On Fridays, rooms will be inspected one hour before sunset.  Some of the things to remember are:
  • Beds made neatly
  • Rugs cleaned and straightened
  • Drawers and closets arranged neatly
  • Drawers and doors shut
  • Pictures and posters straightened
  • Floors cleaned and furniture dusted
  • Wastebaskets emptied
  • Mirrors cleaned
  • Lights and water turned off
  • Clothes and shoes put away
  • Sinks and alcove clean and neat
  • Window shades left in an even position
  • Window sills cleaned.
  • Rooms freed of clutter, and food stored only in covered containers.
• Students should NOTsweep trash into the halls or bathrooms
• Students should NOT place garbage or trash in the halls or bathrooms. Each student is expected to empty his/her trash into the central trash area provided outside each residence hall. If a trash can is full, please report it to the office immediately so that refuse does not overflow onto the ground.
• Each student must endeavor to maintain a clean and attractive room at all times.

Room Use Restrictions

• NO PETS are allowed in the residence hall.
• A Student should NOT enter another student's room without knocking. A Students should NOT enter another student's room without permission when the resident is not present.

Curfew

All residence students should be in respective residence halls by evening worship time. Students attending approved activities should follow the proper sign out procedure.

Housing Requirement

In that the Academy is a boarding school, we require all students to reside in our dormitories with the following exceptions:

• Those who have immediate family living in the community.
• If and when the dormitory is filled, a written request may be made to the admission committee for off-campus living approval.

DORMITORY DECORUM
Dormitory Atmosphere

All students have the right to a peaceful and quiet atmosphere in their living areas. All students should respect this right by closing doors gently, keeping conversations and laughter at a moderate level and avoiding horseplay.

Lounge/Lobby

• Students are expected to be fully dressed and groomed when visiting either the lobby or lounge as these areas are public reception areas. Immodest casual wear such as PJ's, nighties, swimsuits, towels, etc. is not acceptable. No eating is allowed in these areas.
• Visiting hours for the lobby will be posted in the respective dormitories.

Dean's Office

The Dean's office is a place of business. No loitering is allowed in the office. Receptionists are assigned to answer the phone, receive visitors, assist the deans, and take care of the needs of the residents.

Announcements

• In order to make dorm worships as meaningful as possible, an attempt is made to minimize the number of announcements during this time.
• All announcements must be written neatly and approved by one of the deans.
• On Friday, the weekend schedule will be made available to the students.
• It is the student's responsibility to read the bulletin board daily for essential information.

VISITATION LIMITATIONS
Inter-Residence Hall Visitation

Students are not to be in, near, or around the residence hall of the opposite sex at any time. If a need arises to talk with a brother, sister, or a friend, the student must have the approval of both the dean of young ladies and young men. Violators will be subject to disciplinary action.

Off-Campus Visitors/Guests

• The residence halls (school home) should be regarded as private to those living in its rooms. Hence, persons living outside and calling on members of the dorm family will be shown to the reception room until the desired student can be called. The dormitories close to visitors at evening worship time unless prior arrangements have been made. No visitors are allowed after that hour except for emergencies.
• Students inviting guests should arrange with the administration and the deans for their accommodations and participation in school sponsored activities.
• Parents and others intending to visit the school as guests should make arrangements with the dean of the residence hall they wish to visit. Before planning events or activities involving the student, parents should contact the residence dean where the student resides and make proper arrangements.
• If a special occasion arises and a student desires to have a friend or relative stay in his/her room, it is necessary to make arrangements with the dean at least three days in advance.
• Students are not to loiter in or around visitors' vehicles.
• Only same-sex guests are permitted to stay overnight in a student's room and such a guests must register at the dean's office.
• The residence halls are private homes for students and are not open to the public. Guests of the opposite sex are not allowed in the living areas of the building. Immediate family may visit the student's room with permission from the dean on duty.
• Any student found in the living quarters of the opposite sex without specific permission of the dean is subject to immediate suspension and probable expulsion.
• All visitors/guest are expected to comply with school regulations in every respect.

SECURITY & SAFETY

• It is the responsibility of each resident to secure his/her belongings. The Academy will not be responsible for the theft, damage, or loss of personal property. It is recommended that parents obtain insurance for valuable items. Money of significant amounts should be deposited in the student bank at the Pine Forge Academy Business Office.
• If the fire alarm sounds, students should walk quickly - NOT RUN - to the nearest exit. Once outside, students should immediately report to their own SA so that the SA can verify that they are safely outside the building. Students must wait until they have been granted permission before reentering the building.
• The exits in case of a fire or other emergencies are posted in each residence hall. It is the student's responsibility to familiarize himself/herself with the various exit routes.
• The State Fire Code prohibits the following items to be used in individual residence hall rooms:
• popcorn poppers
• hot plates
• electric coffee or soup pot
• toasters
• heaters
• microwave ovens
• candles or incense
• open flames (such as matches, etc.)

NOTE: Heeding these guidelines on fire safety is an absolute necessity for the safety and welfare of occupants in the Academy residence halls. Failure to evacuate will result in demerit points.

STUDY PERIOD

• Evening Study Period: A study period is conducted in the residence hall each evening, Sunday through Thursday. The study period should be devoted to deep and concentrated study. Quietness must prevail in the residence hall. Movement in and out of rooms will be limited brief visits to the restroom, placing emergency telephone calls, or to see the dean.
• Hall Pass: In order for the dean and the SA's to know the location of each student during the study hall, a student must receive a hall pass.
• No Visiting: Students are expected to study in their individual rooms. However, each residence hall will provide an area where group assignments and tutoring sessions can be held.
• Phone Calls: No out-going telephone calls are allowed during study period. Only emergency calls from parents or relatives are to be received.
• Doors Open: During study hall, freshman and sophomore doors are to be open and junior and senior doors are to be unlocked.

STUDENT LEAVE PROCEDURES
Campus Leave Procedures

Any departure from the campus, including shopping trips or hair or medical
appointments in the immediate Pottstown area, is considered a leave.

• Town Leave: Students going to the shopping area of Pottstown or to another area are to secure permission from the dean on duty and also sign out on the register which is provided in the residence hall office. There must be written consent from the parent, authorizing designated persons to take the student off-campus. If written consent is not available, the student will not be allowed to leave campus. The adult must also sign the register before taking the student off campus, and supervise the student until returned to campus. The student must sign in upon return.
• Overnight Leave: Residence hall occupants may be granted overnight leaves to visit the community homes. If a student desires to visit a friend's home for the weekend or home leave, he/she must have the written consent of the student's parent/guardian with a written invitation from the home to be visited. Students should contact the dean on duty at least three days in advance of the planned leave.
• Sabbath Passes: Arrangements for the approval by the dean on duty for Sabbath should be made prior to 12 noon on Friday. A written request by the person extending the invitation is required.

Weekend Leaves and Home Leaves

• In general, weekend leaves, aside from the regularly scheduled leaves, are discouraged because they interrupt study, work programs, and weekend religious training.
• Home leave forms are to be obtained in the dean's office. A student leaving campus without the proper permission will be disciplined.
• Home leaves and weekend leaves officially end before bed check Sunday night. Any exceptions must be approved by prior arrangements with the deans.

Health Service

The Student Health Service Unit is located in Wagner Hall. The student should seek medical care during the hours as posted, except in cases of emergency. It is the student's responsibility to become familiar with the health care policies that will be made available to them.

Telephone Service

• Pay telephones are provided in each residence hall for student use.
• Phones in the dean's offices are for official school use only.
• Any fraudulent use of the phones will be referred to the appropriate agency. In addition, the Academy will take any other disciplinary action deemed necessary.

Cell Phones

The Academy encourages responsible use of communication devices. Cell phones and such devices must remain in the dormitory during school hours and religious services. In the event, cell phones are seen or in use during these times, they will be confiscated. The use of cell phones is discouraged at the study hall period and during the late night hours. Upon the first offense the phone will be secured for one week, the second infraction two weeks and upon the third offense, we will hold the phone for a parent pick-up.

To encourage proper rest and appropriate use of communication devices, the resident dean will secure the cell phone at bed check time. The phone will be returned in the morning. An exception to this policy is extended on Saturday; students are permitted to keep their cell phones during the night except when Sunday school is scheduled. Emergency calls after 9:30 should be directed to the dorm phone:
Kimbrough Hall 610-323-9874,
Handy Hall 610-326-1614.

The governing body of the school reserves the right to make judgment on technological devices, as it deems necessary.

SELLING

Only clubs and organizations recognized by the school may obtain special permission from the dean to sell certain items in the residence hall.

LAUNDRY

• There is a laundry room located in each residence hall. Operating hours will be posted. The laundry room will be locked one hour before sunset on Friday evening.
• To help keep the machines in good working order, students should remember to:
• Clean out the lint catcher inside the dryer.
• Do not dry sneakers in the dryers.
• Always use low-suds detergent in the washers.
• Report any machine or appliance that is out-of-order to the Dean.
• NEVER remove someone else's wash from the machines before the cycle is completed.
• Students should not leave laundry in the laundry room. Laundry left more than one day will be stored in the storage room and given to the Community Services (if not claimed within seven days)
• Each student is expected to help keep the laundry room clean and in order. Students should keep trash, clothes and lint off of the floor.

STUDENT ENTERTAINMENT AND LEISURE

" Man is a social being." He was created with an innate desire to associate and fellowship with mankind. To share the warmth of friendships, enjoy the charm of varied personalities, and appreciate their talents, arts, and skills is a joy never to be forgotten.

Pine Forge Academy provides opportunities for the student to develop appreciation for the fine arts, participate in activities designed for cultural enhancement, refinements of manner, and physical fitness. The socio-cultural events which help the student develop social adeptness are the Christmas Celebration, the Sweetheart's Banquet for Valentine's Day, and the Junior-Senior Banquet.

Lyceum programs and concerts are given which feature vocalists, instrumentalists, and choirs of skill and renown. These performances aid the student in developing a greater appreciation for the fine arts.

There are organized recreational, social, and athletic activities planned for Saturday nights.

Students should come expecting a balanced program of worship, study, work, and play. The recreation program of the Academy will be planned so that there will be a proper balance. There will be an effort to encourage mental growth through good, clean, wholesome sports.

Contact sports such as tackle football, wrestling, and boxing are automatically banned due to the physical danger involved. However, sports such as baseball, basketball, badminton, volleyball, swimming, roller skating, table tennis, flag and tag football are not only encouraged but fostered by the school.

The object of such a program is not only to provide physical exercise but also to teach students such needed attributes as teamwork, fair play, how to win, and how to lose in the spirit of play and good sportsmanship.

At Pine Forge Academy, the Christ-centered curriculum requires that all leisure activities meet with God's approval. Based on Philippians 4:8, the Academy encourages its students to listen, read, view, and play wholesome materials. Televisions are available in each residence hall and are not allowed in the rooms. Unauthorized communication devices will b confiscated. The governing body of the school reserves the right to make judgment on sport activities and technological devices at it deems necessary.

OFF-CAMPUS STUDENT POLICY

All school policies and regulations apply to off-campus students as well as dormitory students. This includes social, dress, grooming, and academic policies. Off-campus students are encouraged to attend all campus activities and are subject to the rules and regulations that govern them. However, some activities are closed to non-dormitory residents.

STUDENT ACTIVITIES

At the end of classes and activities, (such as recreation, church, choir rehearsal, or lyceums, etc.) all off-campus students must leave the campus. The Academy cannot assume the safety of students in transit. If the parent/guardian is not readily available, the off-campus student must go directly to the resident hall (according to gender) and wait in the lobby of the residence hall for his/her ride. Students must contact their parent/guardian to arrange transportation as soon as possible.

OFF-CAMPUS VISITS/OVERNIGHT STAYS IN THE DORMITORY

Off campus students wishing to stay in the dormitory overnight must have their parent/guardian make arrangements with the respective dean and will be assessed a fee per night. Students must bring their bed linen and personal belongings as well as make arrangements for their meals.

Visiting students or guests must sign in immediately upon arrival to the dormitory and are expected to comply with all dormitory regulations. Failure to comply with this regulation will result in immediate removal from the dormitory.

Vehicle Rules & Regulations

• All off-campus students' vehicles, driver licenses and proofs of insurance must be registered in the office of the designated school administrator.
• Each off-campus student driver must show evidence that the vehicle is insured to meet the minimum liability standards of Pennsylvania and the state in which the vehicle is registered.
• Upon arrival to the campus, off-campus student drivers must drive directly to the designated parking area and park their cars. They must remain parked for the entire school day. Written permission must be submitted to the designated school administrator if a student needs to leave campus before the end of the school day.
• If there is a vehicular accident on school premises, it must be reported to the designated school administrator and local authorities.
• Off-campus students may not transport dormitory students at any time. Transportation of dormitory students without permission will result in suspension of all occupants of the vehicle. Dormitory students are not allowed to sit or lounge in a vehicle owned or operated by an off-campus student at any time
• Motor vehicles are not to be driven on campus lawns or sidewalks by anyone.